![]() PrioritizeĪs an office manager, there’s a lot on your plate. Depending on your software of choice, others in the office can assign tasks, or you can assign tasks to others to delegate some of your duties.Ĭonsider task managers like Trello or Asana, or research other task management software to stay on top of everything. Task management software can help you stay organized, especially when handling a rotation of tasks. Calendars can be useful, but it takes some extra technology to stay on top of all the moving parts of an office. Speaking of organizational tools, you should consider using task management software. There are various tools you can use to stay organized. It is your job to maintain all operations of the office, so you should hire a professional commercial cleaning service and budget for regular cleaning fees. Your budget should be set in advance stick to that budget and keep it in mind when working with vendors and ordering office supplies. Take inventory regularly and set up a system for buying and budgeting. Regular tasks of an office manager include things like inventory and cleaning. These are usually done less frequently, however, and are more big-picture responsibilities. Some annual tasks, like auditing and implementing company policy and procedures, take more time than others. Create a calendar with recurring events to stay on top of everything. Some tasks will need to be performed daily, some weekly, some monthly, and some on other schedules. Staying organized will keep you from dropping the ball organization is one of the most important skills for office managers. You will have to juggle a variety of tasks as an office manager. ![]() Setting clear procedures can also help the office manager who comes after you, as they’ll have everything they need to get the job done. This will help things run smoothly and make your office more efficient. ![]() In all of your responsibilities, set procedures for yourself and your coworkers. All office policies should be clearly shared with all employees work with HR to ensure that office policy are transparently stated and shared. There should also be set procedures for inventory requests, new employee onboarding, appointment setting, budget requests, filing, and more. Make sure all of your coworkers understand how procedures, especially those regarding safety issues, are to be handled. Emergency and safety procedures should be implemented and taught to all employees. Doing things the same way and the right way every time will help set precedent and reduce the chances of mistakes or miscommunication.Īs an office manager, you’ll likely be in charge of a variety of procedures. Set clear procedures for all of your tasks. If it’s not your job, it’s okay to say no or delegate to someone else. If someone has a request that you can’t attend to right away or ever, be clear in what your role is and what responsibilities you can take on. If you have an important task, focus on that and deal with new requests later. On the topic of communication, you may also need to take time to close yourself off to coworker requests. Set up guidelines on how you can be contacted at work, whether you prefer email, Slack, or another form of communication with your coworkers. This establishes a record and makes it so you won’t forget anything. Sure, a minor question like “where are the extra pens” can be asked face to face, but other requests should always be on paper. Make it clear how your coworkers should approach you with requests or questions. Always keep your inbox as organized as possible. Letting emails pile up can lead to serious disorganization and can result in missed emails or unfinished tasks. It’s important that you set up clear lines of communication so that these requests can be received and handled efficiently. Set Up Clear Lines of CommunicationĪs an office manager, your co-workers will probably come to you with a variety of needs, questions, or requests. Manage your office so that its operations are not only running smoothly but as efficiently as possible. To stay on top of your busy schedule and various tasks, try out these tips.
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